What goes wrong
- The binder has the walk; the photos are on a phone.
- The pool gate finding from last quarter is still open and nobody remembers which vendor had it.
- The meeting spends forty minutes on where things stand instead of deciding anything.
What to do now
- 1
Walk the community with the HOA common-areas template on the cadence guide's schedule; the report is ready when you tap Complete.
- 2
Send the board one client-wide link: every property, every report, no login, no binder.
- 3
Open findings are work orders with the vendor's last reply on them; that is the status slide.
- 4
Violation notices go out with a QR the homeowner answers from, so the follow-up lands on the record.
What they end up holding
The board gets a link on Thursday morning and a status they can read in five minutes; the meeting decides things.
Which plan
Business
A management company with many associations runs them in one workspace on Business at $99/month, with its brand on every board link; a single association fits Pro at $29/month.