Checklist · HOA / community manager
HOA inspection checklist for common areas
The monthly common-area walk the board can read. A common-area inspection is the association's own record of the spaces it maintains: landscaping, roads and sidewalks, lighting, the clubhouse, the pool, the playground, the mailboxes, roofs and stairwells. Done on the same items every month it produces a trend; done differently each time it produces an argument. This is the HOA / common areas template built into Sitesui.
14 items in 5 areas · the built-in “HOA / common areas” template, as it ships
How to run it
Three passes, in walking order
Drive the grounds first
Landscaping, roads and sidewalks, signage and lighting, fencing and gates. Photograph the heaved slab, not the whole street.
Walk the amenities
Clubhouse, pool and spa, playground and courts, mailboxes. For pool chemistry logs and self-latching gates the Amenity inspection template goes deeper.
Buildings, compliance, safety
Roofs and exteriors, stairwells and railings, visible covenant and parking violations, life-safety equipment, drainage. Findings become work orders for the vendor; the completed PDF goes in the board packet.
The checklist
HOA / common areas
Community association common-area walk.
Built-in template, as it ships · reviewed against the app on 2026-09-18
| Grounds | Good | Fair | Poor | N/A |
|---|---|---|---|---|
| Common landscaping | ||||
| Roads & sidewalks | ||||
| Signage & lighting | ||||
| Fencing & gates |
| Amenities | Good | Fair | Poor | N/A |
|---|---|---|---|---|
| Clubhouse | ||||
| Pool & spa area | ||||
| Playground / courts | ||||
| Mailboxes |
| Buildings | Good | Fair | Poor | N/A |
|---|---|---|---|---|
| Roofs & exteriors | ||||
| Stairwells & railings |
| Compliance | Good | Fair | Poor | N/A |
|---|---|---|---|---|
| Rule / covenant violations | ||||
| Parking compliance |
| Safety | Good | Fair | Poor | N/A |
|---|---|---|---|---|
| Fire & life-safety equipment | ||||
| Drainage & retention |
In the app an item can also answer as pass/fail, done/not done or a number, and any Fair or Poor item becomes a work order in one tap. The PDF prints the checklist as shown, with a notes line per item and a signature block.
The finished report
Complete the walk and the PDF exists
Every item with its rating, notes and photos; an action-items table by priority; signatures captured on the phone or through a link. No export step. See a finished one before you sign up.
Built for community managers
HOA / community manager
Common-area walks, amenity checks, violation drives, and reports the board actually reads.
Pick “HOA / community manager” at signup — or start from this page and it's already picked — and the app leads with this template and speaks the trade's words.
Questions
HOA common areas: what people ask
How often should common areas be inspected?
Monthly is the usual cadence for a managed community, with in-season amenities like a pool walked more often. The right answer is whatever the management agreement and the board expect; the point is doing it the same way each time.
Can residents report issues between walks?
Yes. Pinpoint gives the community a link or a printed QR poster; a resident opens it, says where and what, adds a photo, and it lands in the same queue as the walk's findings.
Is this the same as a violation drive?
No. This walk covers the association's own property. The Covenant / violation drive template is the drive-through of homeowners' lots, with the photo evidence a hearing needs.
More checklists
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